The Report Manager provides several standard reports of commonly requested data queries for;  Client Contact, EF/Bank Reports, Scheduler Reports, My Reports and Other Report Options.

 

To change any of the reports listed, see the section on Editing a Report. To access reports, go to Reports > Report Manager.

   

Client Reports


There are five categories of client data reports available:

 

Client Contact 

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The reports in this section are based on current or prior-year data found in the taxpayer's demographic information.

    • Address List (All Clients) – A list of address information for current-year clients that have city, state, and ZIP data entered and do not have a date-of-death entered
    • Address List (All Clients) Prior-Year – A list of address information for prior-year clients that have city, state, and ZIP data entered and do not have a date-of-death entered.


 

Note

If this report is not producing the expected results, check Setup > Data Locations on the Home window to ensure the correct data path is entered for last year's data.



    • Address List (Individual) – A list of address information for current-year 1040 clients that have city, state, and ZIP code data entered and do not have a date-of-death entered.
    • Address List (Individual) Prior-Year – A list of address information for prior-year 1040 clients that have city, state, and ZIP code data entered and do not have a date-of-death entered.



Note

If this report is not producing the expected results, check Setup > Data Locations on the Home window to ensure the correct data path is entered for current year's data.



    • Birthday List – Spouse – A list of contact information for clients having a spouse with a birthday in the current month, no date-of-death, and have city, state, and ZIP code data entered.
    • Birthday  List – Taxpayer – A list of contact information for clients with a birthday in the current month, no date-of-death entered, and city, state, and ZIP code data entered.
    • Client List (All Clients) – A list that includes contact, fee, firm, and preparer information for current-year clients with a taxpayer ID and name entered.
    • Client  List (All Clients) Prior-Year – A list that includes contact, fee, firm, and preparer information for prior-year clients with a taxpayer ID and name entered.



Note

If this report is not producing the expected results, check Setup > Data Locations on the Home window to ensure the correct data path is entered for last year's data.



    • Contact List (Business Clients) – A list of contact information for current-year business clients (1120, 1120S, 1041, 1065, 990, and 706).
    • Contact List (Individual) – A list of contact information for current-year 1040 clients.
    • Schedule K-1 Beneficiary Contact List – A list of contact and Schedule K-1 information for current-year 1041 clients.
    • Schedule  K-1 Partner Contact List – A list of contact and Schedule K-1 information for current-year 1065 clients.
    • Schedule  K-1 Shareholder Contact List – A list of contact and Schedule K-1 information for current-year 1120S clients.

 

Preparer and Revenue

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The reports in this section are based information found on the taxpayer demographics data, preparer data related to the assigned preparer, fees, and TRAC screen information.

    • Accounts Receivable – A list of current-year clients with unpaid fees.
    • Daily Preparer Report – A list of clients completed on today's date, sorted by preparer.
    • Daily Preparer Summary – A report with counts, by preparer name, of clients completed on today's date.
    • Preparer Revenue – A list of clients with paid fees.
    • Preparer Summary – A report with counts, by preparer name, of clients with paid fees.
    • Returns by Preparer – A list of returns created by each preparer.
    • Revenue by Preparer – A list of revenue generated by each preparer.
    • Revenue by ZIP Code – A list of revenue summed by client ZIP code.
    • Weekly Preparer Report – A list of returns completed within the current week, sorted by preparer.
    • Weekly Preparer Summary – A report with counts, by firm name, of returns completed within the current week.


Return Details

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The reports in this section are based information found on the taxpayer demographics and return details data determined by existing screens and forms.

    • Amended  Return – A list of clients with an amended return completed.
    • Balance Due – A list of clients who owe taxes.
    • Estimate Tax Payments – A list of 1040 clients who have estimated payments entered on their return.
    • Extensions – A list of clients who have an extension request sent to the IRS.
    • Refund – A list of clients who are due a refund.
    • Return Summary – A report of current-year clients with return details summarized. Information includes return type, preparer name, preparer number, calculated count, opened count, refund, balance due, and refund method.
    • State Results – A list of clients where the state name, on their demographic screen, is not blank.
    • Zero Due – A list of clients without a refund or balance due.


Status and Tracking

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The reports in this section are based information found on the client's TRAC screen information.

    • Calculated not E-Filed – A list of current-year clients whose return has been calculated but not e-filed.
    • Client Retention Report – A list of clients showing the number of years each has been with a preparer.
    • Date Last Calculated – A list of clients showing the last calculated date, as captured on the TRAC screen.
    • Date Return Promised – A list of clients showing the date promised, as it has been entered on the TRAC screen.
    • DCN Listing – A list of document control numbers (DCNs) and the return to which they are assigned.
    • Misc Codes/Invoice No. – A list of returns with miscellaneous code or receipt number assignments.
    • New Clients – A list of first-time clients.
    • Non-Returning Clients – A list of clients who did not come back this year.
    • Returning Clients – A list of clients who came back this year.
    • Updated but not Calculated – A list of clients updated from the previous tax year, but whose current-year return is yet to be calculated.


Summary

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    • 1040  Detail Production Summary – A report of current-year 1040 clients, with counts and sub-totals by return type (1040, 1040A, and 1040EZ). Information includes counts by filing statuses, Schedule A and C, and dependents; with sums and averages for AGI and fees.
    • 1040 Detail Production Summary (Prior-Year) – A report of prior-year 1040 clients, with counts and sub-totals by return type (1040, 1040A, and 1040EZ). Information includes counts by filing statuses, Schedule A and C, and dependents; with sums and averages for AGI and fees. 
    • 1040 Production Summary – A report of current-year 1040 clients, with counts and sub-totals by return type (1040, 1040A, and 1040EZ). Information includes counts and percentages of returns with extensions, amended filings, and e-filings; with sums and averages for refunds, balances due, and fees.
    • 1040 Production Summary (Prior-Year) – A report of prior-year 1040 clients with counts and sub-totals by return type (1040, 1040A, and 1040EZ). Information includes counts and percentages of returns with extensions, amended filings, and e-filings; with sums and averages for refunds, balances due, and fees.
    • Business Production Summary – A report of current-year business clients with counts and sub-totals by return type (1041, 1065, 1120, 1120S, 990, and 706). Information includes counts by return type; with sums and averages for total income, total assets, K-1s, and fees.
    • Business Production Summary (Prior-Year) – A report of prior-year business clients with counts and sub-totals by return type (1041, 1065, 1120, 1120S, 990, and 706). Information includes counts by return type; with sums and averages for total income, total assets, K-1s, and fees.
    • W-2 Employer Summary – A list of W-2 employers showing a count of how many W-2s have been entered using their EIN in the current year.
    • W-2 Employer Summary (Prior-Year) – A list of W-2 employers showing a count of how many W-2s have been entered using their EIN in the prior year.


EF/Bank Reports

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There are seven categories of e-filed and bank data reports available:


Bank – Status and Tracking

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    • 1040  Returns Rejected (with 2–Week Check) – A list of 1040 clients expecting a two-week check that have been rejected by the IRS.
    • 2–Week Check Approved – A list of 1040 clients expecting a two-week check that have been accepted by the IRS and where the bank has approved the loan.
    • 2–Week Check Declined – A list of 1040 clients expecting a two-week check that have been accepted by the IRS but where the bank has declined the loan.
    • Bank Approved – A list of 1040 clients with an approved bank product.
    • Bank Declined – A list of 1040 clients with a declined bank product.
    • Fully Funded Bank Products – A list of 1040 clients where the federal and state refund deposits completely cover the checks issued by the bank.
    • IRS Partial and Non-Payment – A list of 1040 clients where the IRS has not paid, or has partially paid the expected refund.
    • Unfunded and Under–Funded Bank Products – A list of 1040 clients where the expected bank product was partially or not approved.


Bank Checks

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    • Bank  Products Pending – A list of 1040 clients with a bank product where the return is accepted by the IRS, but the bank's acknowledgment has not been received.
    • Daily Check Report – A list of 1040 clients who have a check with a print date the same as the date the report runs.
    • Monthly Check Report – A list of 1040 clients who have a check with a print date in the same month the report runs.
    • Weekly Check Report – A list of 1040 clients who have a check with a print date within the same week the report runs.


Bank Summary

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    • Bank Client List – A list of clients with both a refund due and a bank product.
    • EF and Bank Summary – Firm – A report with counts, by firm name, for current-year 1040 clients. Information includes counts and percentages of returns accepted, rejected, duplicated, and bank accepted; with sums and averages for preparer and deposited fees.
    • EF and Bank Summary – Preparer – A report with counts, by preparer name, for current-year 1040 clients. Information includes counts and percentages of returns accepted, rejected, duplicated, and bank accepted; with sums and averages for preparer and deposited fees.


EF – Status and Tracking

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    • 1040 Returns Accepted – A list of 1040 clients who have been accepted by the IRS.
    • 1040 Returns Duplicated – A list of 1040 clients who have been rejected as a duplicate by the IRS.
    • 1040 Returns Never Accepted – A list of 1040 clients who have never been accepted by the IRS, regardless of the number of transmissions.
    • 1040 Returns Pending – A list of 1040 clients transmitted but not acknowledged by the IRS.
    • 1040 Returns Rejected – A list of 1040 clients rejected by the IRS at any point.
    • Business Returns Accepted – A list of business clients who have been accepted by the IRS.
    • Business Returns Duplicated –  A list of business clients who have been rejected as a duplicate by the IRS.
    • Business Returns Never Accepted – A list of business clients who have never been accepted by the IRS, regardless of the number of transmissions.
    • Business Returns Pending – A list of business clients transmitted but not acknowledged by the IRS.
    • Business Returns Rejected – A list of business clients rejected by the IRS at any point.
    • Extensions Accepted – A list of clients with extensions accepted by the IRS.
    • Extensions Pending – A list of clients with extensions transmitted but not acknowledged by the IRS.
    • Extensions Rejected – A list of clients with extensions rejected by the IRS.
    • State Returns Accepted – A list of clients with state returns accepted by the state.
    • State Returns Duplicated – A list of clients with state returns rejected by the state as a duplicate transmission.
    • State Returns Never Accepted – A list of clients with state returns never accepted by the state, regardless of the number of transmissions.
    • State Returns Pending – A list of clients with state returns transmitted but not acknowledged by the state.
    • State Returns Rejected – A list of clients with state returns rejected by the state, at any point.


EF Summary

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    • EF Business Summary – A count of e-filed business clients by return type. Information includes counts and percentages of returns accepted, rejected, and duplicated.
    • EF Client List – A list of e-filed returns.
    • EF SummaryFirm – A count of e-filed clients by firm name. Information includes counts and percentages of returns accepted, rejected, and duplicated.
    • EF SummaryPreparer – A count of e-filed clients by preparer name. Information includes counts and percentages of returns accepted, rejected, and duplicated.


Preparer and Revenue

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    • Preparer Fee Report – A list of 1040 client fees by preparer name.
    • Preparer Fee Report (by Date) – A list of 1040 client fees by preparer fee direct deposit date.
    • Preparer Fee Summary – A fee summary list of 1040 clients by preparer name.
    • Preparer Fee Summary (by Date) – A fee summary list of 1040 clients by preparer fee direct deposit date.


Return Details

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Clients with No Bank Product – A list of e-filed 1040 clients who are due refunds, but did not use a bank product.


Scheduler Reports

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There is one category of scheduler data reports available that address the most common reporting needs. The following is a list of the standard scheduler reports by category.


Client Contact

    • Call List for all Preparers – A call list of clients by preparer name.
    • New Client Appointments – A list of clients added in the current tax year.
    • Preparer Appointments – A summarized list of appointments by preparer name for the given date range.
    • Preparer Call List – A call list by preparer name for a given date range.


My Reports

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My Reports includes a list of reports created or changed by you. These reports can be edited and deleted as you deem necessary.


Other Report Options

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Other Report Options is comprised of reports shipped with the program that cannot be edited or deleted by you.

    • Client Status Manager Reports – Launches a separate dialog that is capable of producing several reports based on CSM data. These reports are not editable from within the Report Manager.
    • Depreciation List – Launches a separate dialog that is capable of producing several reports based on depreciable items belonging to clients. This report is not editable from within the Report Manager.
    • Fixed Asset Manager – Launches a separate dialog that is capable of producing several reports  based on assets belonging to clients. This report is not editable from within the Report Manager.
    • Hash Totals – Launches a separate dialog that is capable of producing hash totals based on return data entry fields and sums of numeric data. This report is not editable from within Report Manager.

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