Knowledge Base

11216: 1040 - Multi-State K-1 Entry

State Returns Generally

How do I enter a K-1 with multiple states?

Using the federal data entry screen, you can create multiple K1 screens to begin the allocation for multiple states related to a single federal K1.

  1. Enter the first state and Federal information on the first K1 screen (K1P, K1S, or K1F): 
    1. Federal information. Enter all federal K-1 amounts in the Federal column.
    2. State information.
      • Enter the first state being filed in the ST field at the top of the screen.
      • Enter amounts in the State column only for that state and only if they differ from the federal amounts.
    3. Complete data entry. Enter all necessary information on all tabs of the K1 screen (at the top of the screen).
  2. Important: It may be necessary to add the state abbreviation or other identifying notation at the beginning or end of the business name in federal data entry as many states require selection of the corresponding federal K-1 on the state specific K-1 data entry screen. For example, if you have two K1P screens that have the same EIN, but are for different states (i.e., AZ and PA), enter the first one as K1Name - AZ and the second one as K1Name - PA. Calculate the return. Then in the state data entry screen, select the appropriately named K1 from the drop list. 

  3. When the first K1 screen with federal and the first state is complete, press Page Down to open a new K1 screen for the next state.
    1. On the new K1 screen, enter the next state at the top in the ST field. Enter a zero (0) in the F field to suppress the information on the federal return.
    2. Complete all applicable fields on all tabs. Basic information, such as ID number and name, must be re-entered. Because the program does not use the entries on this screen for federal purposes, it is not necessary to enter the federal amounts, but all applicable state amounts are required, even if they are identical to the federal amounts entered on the first screen.
  4. For each additional state included on the K-1, repeat step 2 above.
  5. While this will begin to allocate data for the different states, you must review the state returns for accuracy. Additional entries on state-specific screens and other allocations may be needed depending on the state(s) involved.

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